Our clients have up and coming vacancies for Records Advisors.
Roles and Responsibilities
- To be aware of and abide by the company’s Standards and Expectations.
- Comply with legislative, regulatory and company policy, standards, and procedures e.g., safety, quality, risk, security etc, applicable to the role.
- Comply with company’s information risk management processes, with respect to information assets.
- To be aware of the environmental issues associated with your role.
- To challenge personnel on issues, processes and procedures that may have an adverse effect on quality, safety, security and environment.
- To deliver set Records Management objectives.
- To provide Records Management support to all areas of the business, through advice, guidance, leadership, and direction on any issues/queries.
- Support the organisation to identify the business classification, linking key business records to a department’s context.
- Ensuring that an up to date fit of purpose record retention schedule is readily available for all within the organisation.
- Ensure that controlling business processes identify the correct records and the metadata aligns to the record retention schedule.
- Support the organisation with the storage requirements for records management including media, metadata schemes, access controls, indexing, review cycles, disposition actions.
- Conduct assurance activities to ensure all records identified are present and correct in-line with regulative/legislative retention requirements.
- Supporting the organisation with any digital preservation/migration activities identified.
- Create reports for record review cycles and disposition actions and work with the relevant functions to ensure actions are completed in line with company processes.
- Conduct record storage and media checks ensuring records stored meet the specified requirements and are accessible.
- Support the organisation with any record retrieval requests.
- To facilitate, guide and assist in the training of the business to develop the skills and abilities of others for the benefit of the company in respect of Records Management, where appropriate.
- Support the continual improvement and maintenance of the records management documentation.
- Be actively involved in all record management improvement initiatives and projects with the records manager including, planning, development, testing and implementation.
- Ensure suitable and relevant communication is produced that can be distributed to the organisation regarding records management.
- Prepare reports and metrics and consult with regulators, certification bodies and customers if required on matters relating to records management performance.
- Identify, investigate, and resolve record management deviations and non-conformities.
- Conduct any audit and assurance activities as and when instructed by the audit and assurance programme.
- Complete any actions assigned in a timely manner.
Experience Required
- Experience in a records management role
- Experience in creating and managing business classification schemas.
- Experience in creating and managing business Metadata schemas.
- Experience with indexing and archiving of records.
- Experience with creating record retention schedules.
- Experience with using electronic document record management systems (EDRMS)
- Familiar with authenticity, reliability, integrity, use-ability in terms of record management characteristics.
- Strong verbal and written communication skills – able to present findings and justify conclusions.
- Self-starter to identify risks or opportunities in role and propose action to mitigate risk or realise benefit.
- Educated to degree level in records management.
- Member of an appropriate professional body relating to the scope of the role.
- ISO internal auditor qualified.
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