Our clients have up and coming vacancies for Assistant Contract Officers
Roles and Responsibilities
- Administer Early Warning Notices, Compensation Event Notices, and other contractual communication processes for assigned service contracts
- Administer / approve supplier’s applications for payments following the payment process
- Follow the customer invoicing and supplier payment procedures for assigned areas which requires the checking and updating of customer invoice spreadsheets, administering the supplier invoice approvals process in conjunction with the Finance and Demanders and administration activities through the purchasing system
- Support the P2P process, including performing the Technical Approver (Commercial) and Commercial Approver roles for relevant purchase requisitions, and monitor purchase order spend against commitment and sanction
- Update and maintain the portfolio of contract administration databases, spreadsheets and trackers (e.g. KPI trends, task/supply orders, further competition, price analysis, benefits realisation trackers, assurance plans) for customer and supplier contracts
- Generate and issue communications and further competitions to suppliers using a web-based tender management software. Update and maintain procurement and contract management records
- Update CRM (a web-based Customer Relationship Management software system) ensuring all commercial data, including supplier assurance and policies is accurate and current.
- Support Contract Leads in managing contract risk for assigned services
- Scheduling and coordinating the supplier relationship management activities, meetings, and agendas
- Support contract and relationship management meetings to produce records of discussion, decisions, and actions.
- Support generation of monthly performance or KPI reports to senior management and customers
- Deputising for Senior Contract Officer during periods of leave/ absence.
Experience Required
- Experience in a similar role previously or have a good understanding of commercial and procurement practices.
- A demonstrable ability to deal with stakeholders across a broad range of management levels and technical expertise.
- Excellent IT skills with practical experience of Microsoft Excel and Word
- Be self-motivated with strong interpersonal skills, an ability to establish and maintain good working relationships with clients and colleagues.
- Excellent written and report writing skills.
- Hold or be able to obtain baseline personnel security standard.
- Full UK driver's license.
- Experience of public procurement regulations, or alternative structured procurement system, to support further competition processes.
- Experience in NEC4 contracts.
- Knowledge of Business World system or Business World User.
- Knowledge of Atamis system.
- Knowledge of CEMAR.
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